RC CATALOG2015_2016

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24 Academic Regulations
2015-2016 Catalog
with the Admissions and Records Office. The student may also
mail a signed letter of request postmarked by the 50% point
to completely withdraw from his/her classes to the Admissions
and Records Office (please include student identification or
social security number). Students are encouraged to discuss
complete class withdrawals with an academic counselor before
filing the withdrawal. Upon return of the approved withdrawal
form, the student will be withdrawn from all of his/her classes
and a grade of “W” will be recorded for each class in which the
student was enrolled. The “Ws” will not be used in calculating
grade point averages, but excessive “Ws” will be used as factors
in progress probation and dismissal procedures.
*Term in this context means the duration of a class, which may
differ from the length of the normal semester.
Dropping/Withdrawal Due to Extenuating
Circumstances
Withdrawal from a class or classes will be authorized through
the last day of the ninth week of instruction (or 50 percent
of a term*, whichever is less). Exceptions to the 50 percent
drop deadline may apply due to extenuating circumstances.
Extenuating circumstances are verified cases of accidents,
illnesses, death in the immediate family, jury duty, declaration
of war, natural calamity, military conscription, family or job
displacement, instructor error, or other circumstances beyond
the control of the student which are justifiable in the judgment
of the college president or his/her designee. (California Code
of Regulations, Title 5, Section 55024).
Petitions for withdrawals due to extenuating circumstances are
available from the Admissions and Records Office.
• The extenuating circumstances must be
fully documented and verified
when appropriate. Petitions for medical
withdrawals must be processed through
the Health Services Office.
• The student must file his/her petition to
withdraw due to extenuating
circumstances no later than the end
of the semester in which he/she wishes to
withdraw.
• The student must petition to withdraw
from all classes she/he is enrolled in
(consult with Admissions & Records for
certain exceptions that may apply).
• The student’s instructor(s) will be
consulted concerning the request for
withdrawal.
• Approved class withdrawals due to
extenuating circumstances shall be
recorded as a “W.” The “Ws” will not be
used in calculating grade point averages,
but excessive “Ws” will be used as a
factor in progress probation and
dismissal procedures.
• Once final grades have been posted, the
instructor of record must be consulted
for an appropriate grade review.
• Exceptions may be considered on a case-
by-case basis upon appeal to the college’s
Academic Standards Committee.
Reports to Students
Early Alert Report
For semester length courses an early alert report may
be issued from the 1st to 18th week of the semester, but
preferably during the 3rd and 4th week for students who
are not making satisfactory progress (D or F grades and
poor attendance). Students who are not making satisfactory
progress may be notified by the counseling department for
early intervention counseling and support services such as
tutorial services, academic success workshops and courses,
psychological services, and learning strategies. Students are
encouraged to participate in these special programs designed
to assist students to overcome problems that interfere with
their academic success.
Progress Report
For semester length courses a Progress Report will be issued
during the 7th and 8th week for students who are not making
satisfactory progress (D or F grades and poor attendance).
The counseling department may notify students who are not
making satisfactory progress.
Student Athlete Retention Program
During the 12th week of a semester length course, progress
reports will be issued to student athletes only.
Final Grade Reports
Final grade reports are mailed only by request to the student’s
address on file with the college at
under Online Services. Grades are available on WebAdvisor
. Grades of students who fail to
return school equipment or who have any unpaid accounts
will be withheld until the record is cleared.