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24 Academic Regulations
2016-2017 Catalog
Withdrawal from College
A student may withdraw from all of his/her classes, thereby
withdrawing from the college, through the last day of
the ninth week of instruction (or 50 percent of a term*,
whichever is less) throughWebAdvisor or in person at the
Admissions and Records Office. The student may also
mail a signed letter of request postmarked by the 50%
point to completely withdraw from his/her classes to the
Admissions and Records Office (please include student
identification and date of birth). Students are encouraged
to discuss complete class withdrawals with an academic
counselor before filing the withdrawal. Upon submission
of a withdrawal form, the student will be withdrawn from
all of his/her classes and an entry of “W” will be recorded
for each class in which the student was enrolled. The “Ws”
will not be used in calculating grade point averages, but
excessive “Ws” will be used as factors in progress probation
and dismissal procedures.
*Term in this context means the duration of a class, which
may differ from the length of the normal semester.
Dropping/Withdrawal Due to Extenuating
Circumstances
Withdrawal from a class or classes will be authorized
through the last day of the ninth week of instruction (or
50 percent of a term*, whichever is less). Exceptions to the
50 percent drop deadline may apply due to extenuating
circumstances. Extenuating circumstances are verified
cases of accidents, illnesses, death in the immediate family,
jury duty, declaration of war, natural calamity, military
conscription, family or job displacement, instructor error,
or other circumstances beyond the control of the student
which are justifiable in the judgment of the college president
or his/her designee. (California Code of Regulations, Title
5, Section 55024).
Petitions for withdrawals due to extenuating circumstances
are available from the Counseling Office.
• The extenuating circumstances must be fully
documented and verified when appropriate.
Petitions for medical withdrawals must be processed
through the Health Services Office.
• The student must file his/her petition to withdraw
due to extenuating circumstances no later than the
end of the semester in which he/she wishes to
withdraw.
• The student must petition to withdraw from all
classes she/he is enrolled in (consult with Admissions
& Records for certain exceptions that may apply).
• The student’s instructor(s) will be consulted
concerning the request for withdrawal.
• Approved class withdrawals due to extenuating
circumstances shall be recorded as a “W.” The “Ws”
will not be used in calculating grade point averages,
but excessive “Ws” will be used as a factor in progress
probation and dismissal procedures.
• Once final grades have been posted, the instructor
of record must be consulted for an appropriate grade
review.
• Exceptions may be considered on a case-by-case basis
upon appeal to the college’s Academic Standards
Committee.
Reports to Students
Early Alert Report
An early alert referral may be issued for students who are not
making satisfactory progress. Students who are not making
satisfactory progress will be notified by email of the referral
made by the instructor. For early intervention counseling and
support services such as tutorial services, academic success
workshops and courses, psychological services, and learning
strategies. Students are encouraged to participate in these
special programs designed to assist students to overcome
problems that interfere with their academic success.
Final Grade Reports
Final grade reports are mailed only by request to the student’s
address on file with the college at
under Online Services. Grades are available onWebAdvisor
) and click on the link. Grades of
students who fail to return school equipment or who have
any unpaid accounts will be withheld until the record is
cleared.
Certifications of Enrollment
Certifications of enrollment shall be requested in writing at
the Admissions and Records Office. A minimum of three
working days for the preparation of certifications is required.
Certifications will not be provided if the student has a “hold”
on the permanent file.