Catalog_2017_2018_3-7

27 Academic Regulations 2017-2018 Catalog Withdrawal/Dropping Dropping (Withdrawal from) a Class In registering for a class, a student assumes the responsibility of meeting class standards of attendance and progress. This obligation remains until such time as the course is officially dropped. Errors in registration should be rectified during the first week of instruction. It is the student’s responsibility to drop a class in which she/ he no longer wishes to be enrolled . A student may drop a class by obtaining, completing and filing an add/drop card from/ with the Admissions and Records Office. The student may also drop a class via the web registration per instructions outlined in the college schedule of classes or the student may request to be dropped from class(es) by mailing a signed letter of request to the college. Students are encouraged to discuss program drops with the course instructor or an academic counselor before filing the drop. A student may drop a full-length (18-week) class through the last day of the ninth week of instruction (or 50 percent of a term*, whichever is less). A grade of “W” will not be recorded on the student’s transcript for drops occurring during the first three weeks of instruction (or 20 percent of a term*, whichever is less). A grade of “W” will be recorded on the student’s transcript for drops occurring between the fourth and ninth week of instruction (or 50 percent of a term*, whichever is less). The “W” will not be used in calculating grade point averages, but excessive “Ws” will be used as factors in progress probation and dismissal procedures. *See “Fees” for policy on refund. Withdrawal from College A student may withdraw from all of his/her classes, thereby withdrawing from the college, through the last day of the ninth week of instruction (or 50 percent of a term*, whichever is less) by obtaining, completing and filing a withdrawal form from/ with the Admissions and Records Office. The student may also mail a signed letter of request postmarked by the 50% point to completely withdraw from his/her classes to the Admissions and Records Office (please include student identification or social security number). Students are encouraged to discuss complete class withdrawals with an academic counselor before filing the withdrawal. Upon return of the approved withdrawal form, the student will be withdrawn from all of his/her classes and a grade of “W” will be recorded for each class in which the student was enrolled. The “Ws” will not be used in calculating grade point averages, but excessive “Ws” will be used as factors in progress probation and dismissal procedures. * Term in this context means the duration of a class, which may differ from the length of the normal semester. Dropping/Withdrawal Due to Extenuating Circumstances Withdrawal from a class or classes will be authorized through the last day of the ninth week of instruction (or 50 percent of a term*, whichever is less). Exceptions to the 50 percent drop deadline may apply due to extenuating circumstances. Extenuating circumstances are verified cases of accidents, illnesses, death in the immediate family, jury duty, declaration of war, natural calamity, military conscription, family or job displacement, instructor error, or other circumstances beyond the control of the student which are justifiable in the judgment of the college president or his/her designee. (California Code of Regulations, Title 5, Section 55024). Petitions for withdrawals due to extenuating circumstances are available from the Admissions and Records Office. • The extenuating circumstances must be fully documented and verified when appropriate. Petitions for medical withdrawals must be processed through the Health Services Office. • The student must file his/her petition to withdraw due to extenuating circumstances no later than the end of the semester in which he/she wishes to withdraw. • The student must petition to withdraw from all classes she/he is enrolled in (consult with Admissions & Records for certain exceptions that may apply). • The student’s instructor(s) will be consulted concerning the request for withdrawal. • Approved class withdrawals due to extenuating circumstances shall be recorded as a “W.” The “Ws” will not be used in calculating grade point averages, but excessive “Ws” will be used as a factor in progress probation and dismissal procedures. • Once final grades have been posted, the instructor of record must be consulted for an appropriate grade review. • Exceptions may be considered on a case-by-case basis upon appeal to the college’s Academic Standards Committee.